Alumni Engagement Program Specialist
Term: 13 months.
The Alumni Engagement Program Specialist independently manages programs, activities and communications to increase alumni engagement to create a culture of connectedness and philanthropy. This position plans and implements existing alumni programs and develops new initiatives and strategies to strengthen relations between the Faculty and its alumni. In collaboration with the Faculty Advancement Team and Alumni Relations team in the Office of Advancement, they establish and maintain coordinated, effective alumni programs for the Faculty. The Alumni Engagement Program Specialist practices strategic outreach and involves alumni and industry in engaging volunteer roles (locally and internationally) that benefit the University, the Faculty, alumni, and students.
Program Planning and Coordination
Develop and maintain a plan to engage math alumni through a variety of programs, events, and activities Execute the Faculty of Mathematics’ high-profile alumni programs, events, and activities, creating a best-in-class experience for alumni; this includes the oversight of co-op students and engaging student and alumni volunteers to deliver a meaningful experience for all visitors
Plan, organize, and evaluate the math alumni reunion program (2 reunions/year: Alumni Weekend and Black and Gold Day)
Administer the Alumni Awards program and manage the related promotions, communications, and recognition efforts Source and manage services with internal service departments and external vendors required to support programs, events, and activities including effectively utilizing the Waterloo Math Digital Community
Manage volunteers including developing and evaluating volunteer opportunities
Oversee systems and processes: updating, refining, and streamlining as necessarySupport the preparation of, and provide input into, reports on programs, events, and activities, including environmental scans, statistical reports, proposals, and post-event reports
Manage communication projects and initiatives, such as the alumni E-newsletter (3 issues\year)
Manage electronic communications aimed at alumni including web pages, mass mailings, and social media
Ensure that program and event promotion, registration, and outcomes are communicated effectively to internal and external audiences Produce appropriate marketing and communications for alumni on all platforms (social, web, print, video, and email)
Ensure consistency, accuracy, and excellence in quality and content of messaging in all materials
Stay informed on communication trends and platforms available to alumni locally and globally
Respond to inquiries and feedback from internal and external stakeholders Stay informed of the services, benefits, and perks exclusively afforded to Waterloo alumni
Create and maintain alumni records in accordance with institutional direction and privacy legislation
Collaboration and Integration
Collaborate with alumni and development professionals within Advancement to facilitate programs, activities, and events that include key alumni, donors, and friends and enhance current activities through partnering with units within the Central Alumni Relations team Work collaboratively on donor and alumni recognition and stewardship/cultivation efforts (relationship management, appropriate recognition opportunities)
Maintain a network with a variety of departments on campus to facilitate the effective and efficient coordination of programs, events, and activities
Provide functional direction to colleagues/staff supporting alumni programs and/or events
Develop and build strong relationships with university faculty and staff in support of successful programs, events, and activities
Act as ambassador for the University with the public, alumni, volunteers, donors, and invited guests at University of Waterloo initiatives Financial and Administrative Support
Provide administrative support, oversight and reconciliation for programs, events and activities, including, adhering to budget projections, payment of invoices, tracking of monthly results, and reconciliation of actuals against plan Measurement and Evaluation
Participate in alumni team meetings and committees as appropriate to support measurement and evaluation Measure engagement for all programs, events, and/or activities Engage in regular program evaluation
Conduct quarterly measurements and evaluations as well as summary reports on the specific outcomes of alumni engagement programs, events, and activities
Update and manage data on the alumni/donor database Continually review previous years’ data and trends to forecast the coming year
University Bachelor’s degree or equivalent combination of education and experience
2+ years’ experience the following digital communications, volunteer
2+ management, program creation, partnership building, and
2+ community/alumni engagement years’ administrative experience with
2+ ability to manage multiple priorities
Writing and/or editing experience an asset Experience working within a campus environment and ideally with university alumni an asset Knowledge of alumni relations programs and relationship management
Ability to work collaboratively and communicate with internal departments and external stakeholders and suppliers
Ability to collaborate, influence, build consensus and motivate others, often with different perspectives and backgrounds
Ability to maintain and work within allocated budget
Ability to adhere to privacy guidelines Superior organizational skills and attention to detail Confidence in public speaking with ability to address large audiences
Ability to network and confidently represent the University at alumni events
Familiarity with university student life and student services an asset
Understanding and use of social media
Demonstrated ability to manage concurrent projects with tight deadlines
Excellent written and verbal communication skills, showing confidence communicating with individuals from different cultures
Effective problem solving and conflict management skills
Knowledge and use of alumni/donor constituent management system Raiser’s Edge, internal content management systems an asset
Ability to learn new software quickly and access software while off-site
Expertise in MS Office programs (Word, Excel, PowerPoint, Outlook, MS Teams and SharePoint) Expertise in digital platforms (Publication, Drupel, Own Cloud, WebEx and Zoom)
Ability to take initiative where minimal direction is provided T
The role requires a significant physical effort with the lifting and transportation of event toolkits, portable banners, and other event-related tools to various locations on campus and globally
Work outside normal operating hours can be expected in this role. These roles require some long hours or non-traditional hours in order to set-up, oversee and take-down an event. The roles are predominantly office based in Waterloo, with potentially some global travel, evening and weekend work required
Salary range: $48,860 – $61,075.
The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at email@example.com or 519-888-4567, ext. 45935.
Description of Organization: Post Secondary Education
Contact Information: Elaine La Chanse
Deadline: February 20, 2023
Reporting to the Executive Director, the Development Manager is responsible for furthering the mission of the Foundation by leading a proactive and varied portfolio of fund development programs, including major gifts, a signature event, corporate sponsorship, third-party fundraising, and sustaining positive relationships with our donors. Other responsibilities include communications, evaluation of fundraising programs and strategic planning.
The Development Manager is a key ambassador for the Foundation and maintains ongoing contact with corporations, foundations and community groups. The position is supported by a Development Coordinator and a dedicated team of staff and volunteers. This job is ideal for someone with three to five years of professional fundraising experience.
We are looking for someone innovative, self-driven, who knows their stuff. Additional position attributes include a track record in securing major gifts, proficiency in planning and implementing special events, and excellent oral, written, and presentation communication skills. A post-secondary degree or graduate diploma in fund development or a related field is also a requirement for this position.
We offer a salary range of $63,000 to $72,000 plus benefits. If you believe you have the skills and talent to join our team, please send a cover letter and your resume to Peter Hoppe at firstname.lastname@example.org by January 31, 2023
Thank you for your interest!
Description of Organization: Peel Children’s Aid Foundation (PCAF) is a great place to work. The staff team is friendly and experienced. The programs are innovative and impactful. And the organization’s commitment to vulnerable children and families is unwavering. Peel Children’s Aid Foundation is a registered charity raising funds in partnership with Peel Children’s Aid Society for urgently needed programs that provide financial support, educational opportunities, and, most of all, hope to children, youth and families. We want to make their lives better through their interaction with us. Please visit our website to learn more about our organization:
To better serve the diverse needs of our community, Lutherwood is committed to creating an anti-racist, anti-oppressive environment where leaders, staff, clients, residents, and community members are represented across the agency. Representation, celebration and ally ship for all ethnicities, races, sexual/gender identities, cultural backgrounds, abilities, and beliefs, are valued at Lutherwood.
There is one full time permanent Development Officer position available starting February 6, 2023, working 37.5 hours per week.
As part of the Foundation Development team this position is responsible for raising financial resources and awareness to support Children’s Mental Health programs at Lutherwood.
Focuses on all aspects of fund development which includes building relationships and securing donations with a community of donors.
Embraces a Relationship Based Strengths Approach to philanthropy. Delivers strategic communication and stewardship for donors.
Responsible for the planning, implementation, development, and evaluating/reporting of the annual giving programs, achieving a specific fundraising target ($300-500K) as part of the overall revenue goal. This position also provides leadership for specific fundraising activities or events that contribute to the overall success of the development team.
Your talents and experience:
Minimum of three years experience in a fundraising, communications or marketing position.
Excellent written and verbal communication.
High level of interpersonal skills, able to persuade groups or individuals while building long lasting relationships with the organization.
Comprehensive knowledge of fundraising best practices and guidelines.
Ability to develop smooth and constructive relationships with donors, volunteers, and other stakeholders.
Superior computer literacy.
Proficiency in Donor Perfect is preferred.
Ability to handle confidential materials and situations with professionalism, sensitivity and discretion.
Ability to take initiative, and to lead and work in a team environment.
Willingness and ability to occasionally travel locally and regionally.
Willingness to occasionally work evenings and weekends.
Membership in a professional organization an asset, but not required.
A university degree or professional designation.
What is in it for you?
Rate of Pay:
At Lutherwood all salaries are categorized under a series of “bands” determined during our job evaluation process. When determining rate of pay for external hires, a candidates past related experience will be taken into consideration along with where others with similar experience currently fall within the band.
Note: most new team members will start at the starting salary.
Job Band I (hourly wages): Min – $30.18, Mid – $32.74, Max – $37.17
Eligible for Lutherwood’s Benefits plan after 3 months of employment Elibigle for Lutherwood’s Pension plan after 6 months of employment Voluntary Group RRSP and TFSA options available
3 weeks of paid vacation (accumulated bi-weekly) + 15 hours of personal time per year
Paid sick-time (accumulated monthly) to a maximum of 300 hours
Access to our Employee and Family Assistance Program (no cost)
Discounted GRT passes through membership with TravelWise
If you are customer-focused and results-driven and share our values and antiracism commitment, we want you to grow with us.
Please Submit resume, in confidence, no later than 4 pm on January 27, 2023- please include job title in subject line.
Lutherwood requires all employees to obtain a Police Vulnerable Sector Check prior to commencing employment. We require certain positions to obtain a Medical Certification.
This position requires a driver’s license and access to a reliable vehicle.
As part of our commitment to the health and safety of clients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Lutherwood requires new employees to provide proof of full COVID-19 Vaccination approved by Health Canada.
If you require accommodation for submitting your application, please contact the Human Resources department at email@example.com or by calling 519-707-1958 ext. 1190.